Rules of Procedure

“Rules of Procedure”

of The Arab Network of National Human Rights Institutions

 

Section 1: General Provisions

Article 1: Definitions

Provisions of the definitions set forth in Article (1) of the Statute are similarly applied here in the rules of procedure.

Article (2): General objectives

Rules of procedure aim to regulate internal workflow and legal meetings in accordance with the ANNHRI statute.

Article (3): ANNHRI Bodies
The ANNHRI is regulated by the following bodies:

A – The General Assembly.
B – The Executive Committee.
C – The Secretariat.
Section 2: Membership

Article (4): Membership Terms

National institutions tend to join the ANNHRI should provide the following documents:
1. Statute of the National institution
2. Report on the activities of the National institution
3. Memoranda of association for national institutions issued by the competent authorities in their countries.
4. Commitment to respect provisions of the Statute of the network and apply resolutions of the General Assembly and the Executive Committee.
5. Pledge to abide by the Paris principles of 1993.

Article (5): Membership acquisition

1. the directorate general shall study the documents submitted by national institutions , the Executive Director shall verify that documents comply with the necessary requirements, and introduce the issue to the Executive Committee in order to make a recommendation on its membership based on membership categories stipulated in Article (8) of the Statute; however if the documents do not comply with the necessary requirements, the Executive Director shall, in agreement with the national institution, offer suggestions on the first meeting of the Executive Committee in order to make a recommendation on providing necessary assistance to the national institution to finish membership acquisition procedures.
2. The national institution shall become a member according to the membership categories stipulated in Article (8) of the Statute, upon approval by the General Assembly on the recommendation of the Executive Committee to do so.

Article (6): suspension of membership

The Executive Committee shall study cases set forth in Article (11) of the Statute on the suspension of membership, and shall submit its recommendations made by the majority of the members of the general assembly attending the meeting.

Section 3: The General Assembly

Article (7): Meetings

1. An annual ordinary meeting, at the headquarters of the ANNHRI, one of the Arab countries, or in any other location if necessary; every national institution shall bear the expenses of its delegation in the meetings while the host country shall facilitate obtaining visas and other administrative procedures.
2. An extraordinary meeting in accordance with Article (16) of the Statute.

Article (8): Extending invitations

In accordance with the fifth section of the Statute, the Executive Director shall extend invitations for meetings of the General Assembly.
Article (9): Procedures for extending invitations
1. Invitations for ordinary meetings shall be extended at least two months before the date of the meeting of the General Assembly; invitations should include the following:
A- location, date and specified period for the meeting.
B- A draft agenda for the meeting
C- All documents relating to the proposed topics.
D- All the necessary information relating to travel and accommodation arrangements for delegations.

2. Invitations for extraordinary meetings shall be extended one week before the date of receipt of the meeting request, the meeting shall be held within a period not exceeding three weeks before the date of receipt of the request by the directorate general.

Article (10): Participating delegates

1. National institutions specified in Article (8) of the Statute have the right to attend meetings of the General Assembly in which each Delegate of a Full Member shall have the right to cast one vote.

2. At least one month before the opening of the session of the General Assembly, member national institutions shall inform the directorate general and the host national institution with names of the head and members of its delegations and any changes that may be made.

3. The Executive Committee is entitled to invite observers from regional or international organizations or experts that it considers helpful for attending the General Assembly; however they are not entitled to attend closed sessions.

Article (11): Quorum

1. Ordinary meetings of the General Assembly shall be valid if attended by more than half of the national institutions of full membership. In the case of a lack of quorum, another meeting shall be scheduled after 24 hours provided that not less than one-third of the national institutions shall be present.
2. Decisions shall be taken in meetings of the General Assembly by majority of the members attending the meeting and having the right to vote, unless otherwise provided in the statute. In the event of a tied vote, the President’s side shall be adopted.

Article (12): Organization of sessions

1. The opening session of the ordinary meeting of the General Assembly shall be chaired by a representative of the delegation of the National institution which chaired the previous meeting of the General Assembly; in case of absence of the delegation nominee, the Executive Director shall deputize with the following duties:
A- Take attendance and announce quorum.
B- Handing over presidency to the host national institution.

2. In the first session of the General Assembly, the vice-president and rapporteur shall be elected and the drafting Committee shall be formed.

3. The president shall declare the opening and closing of each plenary meeting of the General Assembly, ensure compliance with the rules of procedure and may appoint a deputy to chair any meeting or part of a meeting in which he/she exercises all powers and duties of the president.

4. In extraordinary meetings, the chairman of the session shall chair the meeting, taking into account the second and third paragraphs of this article.

Section 4: The Executive Committee

Article (13): Meetings

The Executive Committee will hold the following meetings:
1. An Ordinary meeting twice a year at the headquarters of the ANNHRI, the venue of the General Assembly or in any other country.

2. Extraordinary meeting at the request of the President of the current session, the Executive Director, three members of the Executive Committee or 5 national institutions.

3. Every national institution shall bear the expenses of its delegation.

Article (14): Extending invitations and relating procedures

1. The executive director shall extend official invitations to members of the Executive Committee and determine the date and venue of the meeting together with the draft agenda which should be delivered to members at least 2 weeks before the time specified for the meeting.

2. Invitations for extraordinary meetings shall be extended by the Executive Director within one week of the date of receipt of the meeting request; the meeting agenda shall be annexed with the invitations; the meeting shall be held within a period not exceeding three weeks after the date of receipt of the meeting request as provided in the second paragraph of this Article (14).

Article (15): Quorum

1. The Executive Committee meeting shall be valid if attended by four members at least.

2. In the case of a lack of quorum at the first meeting of the Executive committee, another meeting shall be scheduled after 24 hours provided that 3 members at least shall be present.

3. Decisions shall be taken in meetings of the General Assembly by majority of the members attending the meeting and having the right to vote; In the event of a tied vote, the President’s side shall be adopted.

Section 5: Regulatory procedures for meetings

Article (16): Session management

1. The president shall declare opening meetings when a quorum is present.

2. The president shall declare the opening and closing of meetings and organize discussions in accordance with the Statute and the rules of procedure.

3. The president shall introduce issues for discussion and voting, if necessary, and announce the result.
Article (17): Procedures for obtaining the floor

1. The president shall assign the floor to members.
2. The head of session shall invite speakers to take the floor in the order in which they have requested to speak and determine the time limit for each speaker.

3. A member is re-entitled to the floor for debate on an issue previously raised by him/her after introducing the same issue by another speaker; the President shall give the floor to the former before other speakers immediately after the latter finishes.

Article (18): Point of order

a member may rise to a point of order to intervene in the course of discussions or deliberations; the point of order shall be immediately decided by the President, he/she may accept or reject it.

Article (19): Digression

The president shall draw the attention of speakers who digress from the topic under discussion, or agenda, or whose speech is inappropriate.

Article (20): adjournment or termination of debate

1- Priority is given to requests for adjournment or termination of debate over all other requests; only one speaker shall be allowed to speak in favor of the request and only one opponent, unless the President decides otherwise.

2- A debate is terminated after concluding all interventions, upon recommendation of a simple majority approving the termination request.
Section 6: Voting

Article (21): The right to vote

Where consensus is not reached, the president shall put the issue to vote in accordance with the following provisions:

1. Each national institution of full membership shall have one vote in the General Assembly .

2. Each member shall have one vote in meetings of the Executive Committee and any committees and meetings held for network members.

3. A national institution is not entitled to vote on behalf of any other national institution.

4. Observers do not have the right to vote.

Article (22): Voting procedures

Members shall normally vote by:

1.Show of hands.

2. If a national institution may find it necessary to hold a secret ballot, the General Assembly shall decide on it.

3. Secret ballot:
If a secret ballot is recommended by a simple majority of the full members present, in which case voting cards shall be distributed to the knowledge of the rapporteur. Before voting, the president shall choose two persons to collect and sort the ballots and submit the result to the president to announce it. If the President announced the start of voting, members are not entitled to stop it, except in the case of a point of order relating to the way it is conducted.

Section 7: Membership of the Executive Committee

Article (23): Election of the Executive Committee

1. All national institutions can submit a nomination request for membership of the Executive Committee to the Executive Director at least one month before the meeting of the General Assembly.

2. The Executive Director shall submit applications to the Executive Committee to be presented to the General Assembly.

3. The general Assembly shall elect members of the Executive Committee, taking into account membership categories set forth in Article 24.

Article (24): Geographical distribution

1. National institutions are distributed into four geographical groups according to the following:
– Member of the national institutions in:
(Libya , Tunisia, Algeria, Morocco, Mauritania)

– Member of the national institutions in:
(Egypt, Sudan, Djibouti, Somalia, Comoros)

– Member of the national institutions in:
(Palestine, Jordan, Iraq, Syria, Lebanon)

– Member of the national institutions in:
(Saudi Arabia, Yemen, United Arab Emirates, Qatar, Bahrain, Kuwait, Oman)
Article (25): Nomination of the Executive Director

1. National institutions are entitled to apply for the position of Executive Director.

2. Nominations shall be sent in sealed envelopes to the Executive Director at least 2 weeks before the meeting of the Executive Committee in which the elections is scheduled to be held.

Article (26): Appointing the Executive Director

1- An ideal Candidate for the position of Executive Director shall have the following qualifications:
A – Not holding non-Arab nationality; and should be recommended by one of the member national institutions.
B- To have high-level experience and capability in the field of human rights.
C- To have a good reputation among national institutions.
D- To be proficient in spoken and written Arabic, in addition to English or French.
E- Not being “guilty” of a criminal offense, prejudice or any other form of honor crime.
F- To be able to perform his/her duties and job.

2. The Executive Director shall submit to the Executive Committee, a list of candidates together with their resumes in accordance with the provisions set forth in this article.
3. The national institution that nominated the chosen candidate will bear his/her salary and cost of living.

4. The Executive Committee shall appoint the Executive Director by secret ballot; Initial appointment shall normally be for a period of two years, subject to renewal.

Section 7: Sub-committees and temporary working groups

Article (27): Sub-committees and temporary working groups

1. The General Assembly may decide to create sub-committees and temporary working groups as it deems necessary for the performance of its functions, and specify the desired composition, competences and term of office.

2. Each committee or working group shall choose a chairman and rapporteur from among its members.

3. Sub-committees or working groups shall provide reports to the Executive Committee through the Executive Director.

4. Sub-committees or working groups shall apply provisions of Section 5 of this system in its meetings.

Section 8: Financial affairs

Article (28): Legal Subscriptions

1- Member national institutions shall pay its annual subscription fees of U.S. $ 4,000 (four thousand U.S. dollars) for permanent members and U.S. $ 2,000 (two thousand dollars) for participating members.

2- Annual subscriptions shall be paid in the first month of each calendar year.

3- In the case of the failure of paying the subscription fees in accordance with paragraph (2) of this Article, the issue shall be referred to the executive committee to make a recommendation in this regard to the General Assembly, which shall issue its decision in a reasonable period of time.

4- National institutions that do not pay their subscription fees for two consecutive years shall be deprived of their right to vote in the General Assembly until they fulfill their obligations. If payment is delayed for more than three consecutive years, membership shall be suspended until obligations are fulfilled.

Section 10: Final Provisions

Article (29): Discrepancy between texts

In the case of any discrepancy between provisions of the statute and the rules of procedure, provisions of the statue shall be adopted.

Article (30): Amending the Statute and the Rules of Procedure

1. Accordance with Article (27) of the Statute and Article (32) of the rules of procedure, the ANNHRI organs and member national institutions may submit proposals to the Executive Director to modify provisions of the statute and rules of procedure, and bring them in turn to the Executive Committee.

2. The Executive Committee shall study the proposed amendments and send them to member national institutions at least one month before the meeting of the General Assembly to further submit them to the General Assembly.

Article (31): Amendment of the Rules of Procedure
The rules of procedure shall be amended with the consent of two-thirds majority of the members of the General Assembly.

Article (32): force

The rules of procedure shall enter into force starting from the date of its approval of the General Assembly.

Article (33): Interpretation

In the event of disputes arising concerning these rules and their interpretation or application, the matter shall be referred to the general assembly to study it to further take a decision.